Library

Welcome to ONPro's comprehensive library, your go-to resource for valuable insights on various Ontario business searches, registrations, and services. Discover a wealth of knowledge that empowers you to navigate corporate landscapes confidently. Explore expert articles, guides, and step-by-step instructions to make informed decisions and ensure seamless interactions in your business endeavours.

Need more information about starting a business? Learn how to start a business in Ontario and what is required here through the Ontario Business Registry

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The Library

General Information

Learn more about searches, registrations, starting a business and so much more! Here you can find a database of general information.

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Downloadable Forms

Instead of filling out our forms online, you can also download the government form and email it into our Document Filing Team for them to process manually for you.

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Healthcare Practitioners

If you are a healthcare practitioner in Ontario then please see some information here on how we can assist you!

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Learn more about the various documents and services we provide below

Certificate of Status

A Certificate of Status from ONPro enables you to validate the operational status of corporations nationwide in Canada. This certificate provides insights into whether an existing corporation is in good standing with the Provincial government, along with its location and compliance with Revenue Canada's corporate tax filings.

The Certificate of Status is categorized as "active," "dissolved," or "in default," depending on the corporation's status.

Why do you need a Certificate of Status?

Financial institutions often require it for verification.
"Professional corporations" need to submit it annually to their governing body.
When establishing a foreign physical address for your business.
To ensure compliance with both Provincial and Federal Governmental requirements for existing corporations.

Please note that ONPro is unable to process Certificate of Status requests for the following types of organizations:

Co-operatives (Contact the Financial Services Commission of Ontario)
Credit Unions (Contact the Financial Services Commission of Ontario)
Insurance Companies
Banks
Corporations from other provinces that are extra-provincially registered in Ontario (contact the home jurisdiction)
Not-For-Profit corporations from outside of Canada that are extra-provincially registered in Ontario

Rely on ONPro to effortlessly obtain your Certificate of Status on your behalf. We're here to simplify the process for you.

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Corporate Profile

The Corporate Profile Report (Entity Profile Report) displays current information on the public record for the subject corporation. All active directors and officers are listed. Some historical information such as amalgamating corporations (where the subject corporation is an amalgamation) and name history are included in the report. The report sets out the most recent information filed by the corporation on or after June 27, 1992 and recorded on the Ontario Business Information System (ONBIS).

For further relevant information, refer to the Ministry of Government Services' Guide to the Entity Profile Report.

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Business Name Report

The Business Profile Report, or the Limited Partnerships Report in the case of LPs, serves as a comprehensive repository of up-to-date information regarding businesses registered on or after April 1, 1994. This report is applicable to various business structures, including:

Sole Proprietorships
General Partnerships (GPs)
Business, trade, style, or operating names registered by a corporation
Limited Partnerships (LPs)
Limited Liability Partnerships (LLPs)
Extra-provincial Limited Liability Partnerships (EP LLPs)
Extra-provincial Limited Liability Companies (EP LLCs)

Within the report, you'll find a wealth of information recently filed, encompassing essential details such as the business name, registration date, expiry date, business address, business activity, registrant(s) name(s) and address(es), documents filed, filing dates, and the unique Business Identification Number (BIN). Notably, the report compiles data from renewals, amendments, and cancellations, linking them back to the original documents filed on or after April 1, 1994, all organized by the BIN for convenient reference.

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Name Pre-Search

Preliminary Name Search: Your First Step

The Preliminary Name Search, ordered separately from a NUANS™ Report order, examines the database for existing exact or similar names that may conflict with your proposal. This service, featuring the proposed name and four alternative variations, can also be ordered independently for research purposes. This proactive approach helps prevent investing in a NUANS™ report that might be compromised by identical or similar conflicts, saving you time and expense. Our detailed Preliminary search process breaks down names by keyword, spelling, and phonetics, ensuring a thorough search that uncovers all potential similarities.

What Jurisdictions does a Pre-Search cover?

Federal and all provinces in Canada

Common Applications:

Pre-checking a name before reserving it
Ensuring a name free from exact conflict
Finding other close by names
Checking validity of a corporation’s name
Checking if any else is using your business name

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Name Reservation

Introducing the NUANS™ Name Reservation Report

The NUANS™ Reservation Report is a comprehensive 7-page PDF document that plays a pivotal role in business name reservations. At the top left, beneath the proposed name, you'll find the jurisdiction and a 9-digit reservation number. This number, along with the report's name and date, is essential for both electronic and paper incorporation filing. The first row of the report displays the proposed name, province, reservation number, and report date. Pages 1 to 3 list the most similar existing Corporation and Business Names, followed by pages 4 and 5, which detail similar Trademarks. The report concludes with the Terms and Conditions. It's important to note that NUANS™ reports are valid for 90 calendar days from the order date.

When is a NUANS™ Report Required?

A NUANS™ report is essential for several instances, including New Ontario Incorporations, New Federal Incorporations, Change of Corporate Name (filing Article of Amendment), Amalgamation with a new name, Extra-Provincial License Application by foreign corporations, and Article of Continuance.

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Federal Corporate Profile

The Corporations Canada database does NOT include corporations created under financial legislation (such as financial institutions, insurance companies or loan and trust companies) or those created under provincial/territorial legislation or corporate legislation from another jurisdiction. You can find corporations created under provincial/territorial legislation by consulting Canada’s Business Registries.

If a corporation has just completed a transaction with Corporations Canada, it may be several hours before the database is updated.

Searches can be performed by Corporate Name, Corporation Number, or Business Number (BN). Search Tips

Notes
Active CBCA corporations are required to update director information (names, addresses, etc.) within 15 days of any change. A corporation key is required.

Amendment details are only available for amendments effected after 2010-03-20. Some certificates issued prior to 2000 may not be listed. For more information, contact Corporations Canada.

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