top of page

Document Filings

Filing document filings, such as business name registrations, incorporations, and updates of information, through ONPro offers a streamlined and efficient way to manage legal and administrative aspects of Ontario and Federal corporations or businesses. These filings play a pivotal role in maintaining compliance, facilitating growth, and ensuring accurate record-keeping.

​

Get in Touch

Need assistance with any of our filing forms? Please don't hesitate to reach out to our team, we will reach out to you within 1-2 business days.

Call Us: 437-747-7607

Email Us: orders@onpro.ca

Ontario Filings

Articles of Incorporation

Jurisdiction
Ontario

Articles of Incorporation are a legal document submitted to the Provincial, Territorial or Federal Government within Canada which establishes a business within Canada. This formation of a business structure is a separate entity from the individuals who own the business.

Information Required

  • Name of Business

    • Numbered Name (123456 Ontario Inc.)

    • Named Corporation (ABC Holdings Inc.)

  • Registered head office

  • Names and addresses for directors/incorporators

  • Directors citizenship status

  • Share Structure and Provisions

  • Any restrictions for business activity or/and share structure transfer​

Business Name Registrations

Jurisdiction
Ontario

Ontario Business Name Registrations involve the process of officially recording a unique business name with the provincial government. This registration is essential for sole proprietors, general partnerships and Tradenames, which are those operating a business under a corporation. 

​

Types of Registrations​

  • Sole Proprietorship​

  • General Partnership

  • Tradename (Business Name Registered under a Corporation)

Initial Return / Notice of Change

Jurisdiction
Ontario

The Initial Return (IR)  must be completed within 60 days of incorporation and is only completed once.

 

The Notice of Change (NOC) is used every time after the Initial Return to update corporate information. A Notice of Change must be completed  within 15 days of any change.

Reasons to file a NOC

  • Update Head Office Address

  • Update a Director or Officer Address or Name

  • Add or Remove Directors / Officers

  • Modify A Director / Officer Position

  • Update or Add a Company Email 

Annual Return

Jurisdiction
Ontario

​The Ontario Annual Return (AR) is a required filing for all corporations. It ensures updated corporate details are on record with the province every year, regardless of any changes since the previous submission.

​
It must be submitted within six months of the corporation's fiscal year end. This deadline is typically set by the directors or the corporate tax specialist.

Reasons to file an AR

  • Update Head Office Address

  • Update a Director or Officer Address or Name

  • Add or Remove Directors / Officers

  • Modify A Director / Officer Position

  • Update or Add a Company Email 

Federal Filings

Annual Return

Jurisdiction
Federal

Every federal corporation has to file its Annual Return with Corporations Canada every year. Filing an annual return avoids the potential administrative dissolution of a business or not-for-profit corporation.

Director Information Change

Jurisdiction
Federal

Changes regarding directors of the corporation must be filed within 15 days of following actions:

​

  • new directors are elected

  • individuals cease to be directors or

  • the notification of any change of address of a director (the directors must notify the cooperative of a change in their address within 15 days).

Registered Office Change

Jurisdiction
Federal

The registered office address is where corporate documents of the corporation will be sent. When that information changes, you must update that information with Corporations Canada. 

bottom of page